The Value of a BA: Justifying Projects

Tuesday, January 24, 2012 by Aaron Whittenberger

One of the primary responsibilities of some Business Analysts (BA), or Enterprise Analysts (EA), is to justify projects that the organization should undertake. The BA does this by creating a Business Case for the project and this task falls under the BA knowledge area of Enterprise Analysis. 

Many Business Analysts miss the ball in the Business Case by making the justification for the project or IT business solution very subjective. Many Business Cases start off with what the IT business solution should be. To understand what should be in a Business Case and how to develop one, we must first understand the purpose of the Business Case.

The Business Case is a formal written document to assist executive decision-makers in making the decision on whether to invest in a particular project or IT business solution investment. Knowing this purpose of the Business Case brings to light two important aspects of the Business Case: 1) it is for executive decision-makers and 2) it is to assist in their decision to invest. This means that two very important sections of the Business Case need special attention: 1) the Executive Summary and 2) the money section.

I have personally seen that executive decision-makers look at these two sections only.  Executives want to know 1) what is this about and 2) what is the cost and cost-justification. The Executive Summary should summarize the rest of the business case in a very concise and complete way for quick consumption by executives. The long, detailed version will be used by Managers, the Project Manager and other application software development team members. The second important section of the Business Case is the money. Notice, I not only said “what is the cost” but also “and cost justification”. The cost justification is what is usually left out of the Business Case; most Business Cases, even today, contain no ROI or cost justification analysis. The money section should contain not only the cost of proceeding with this project but it should contain a cost justification for undertaking the project. Projects can be justified by either a cost-benefit analysis, average rate of return, return on investment, internal rate of return or some other method of financial analysis.

Organizations may gain great benefits from engaging the Business Analyst in creating the Business Case including more informed decisions, project mix more strategically aligned and greater business understanding.

We will discuss the other sections of a Business Case and the process that the development of a Business Case should go through as this “The Value of a BA” series continues. Rich Larson of Watermark Learning presented a session on “Creating Bullet-Proof Business Cases” last spring at the Southwest Ohio Business Analysis Development Conference here in Cincinnati for Cincinnati, Dayton and other business analysis professionals in the region. Rich’s presentation, the BABOK® and other BA resources will be used to justify the concepts presented. I hope you continue to read and enjoy the series.

BA: Improving Your BA Skills

Friday, March 11, 2011 by Aaron Whittenberger

Business AnalystStill a very timely topic of discussion, from the person who wishes to transition into a Business Analysis career who wants to know what skills they must have to be a successful BA, to the new BA who wants to know what skills they need to add to their repertoire, to the Senior BA who wants to know where to go next in their career; everyone wants to know how to improve their skills to get to that next level of their career.

 

Two of my colleagues take on this subject, Kupe in BA Times discusses soft skills vs. hard skills. He notes the importance of soft skills in being a successful BA. Kupe is not suggesting hard skills are not important, he notes that hard skills is what is going to get you noticed, stand out in a crowd, but it is the soft skills that will land you on that next level and keep you there. After all, nobody wants to work with a jerk.

 

Laura discusses whether Project Management is the next step in the career of a Senior BA at Bridging-the-Gap. She discusses how this use to be the case years ago but is no longer the only option. In fact, we now see the reverse happening where Project Management professionals transition into Business Analysis careers. For those who have reached the pinnacle of their BA career, besides Project Management, they could move into BA Management, creating a BA Office within their organization, Enterprise Analysis, Management Strategic Consulting, Business Consulting, Business Subject Matter Expert or external IT and Business Management Consulting. There are as many paths as there are people willing to forge them.

 

SO BADCElizabeth Larson will be taking on a similar topic at the Southwest Ohio Business Development Conference in April. She will discuss whether Business Analyst and Project Manager should be one or two roles within the organization. At this very same conference I will be presenting the topic “Improving Your BA Skills: From Self-Assessment to Self-Improvement”. This is where I will discuss the many ways you can gain new and improve current BA skills.   This is a conference not to be missed if you are in the Cincinnati area on April 29, 2011.

 

This topic has been around for many years and as you can see is still a very hot topic today, getting a lot of press. There is no one way to build your career, forge your own path. Remember you are in charge of your career. Unemployment, downsizing or IT outsourcing may derail your plans for a time, but don’t allow that to stop you permanently. For some general guidelines, as Kupe suggests, develop the hard skills necessary to accomplish the tasks of a BA and get you noticed. Then develop the soft skills that will land you on that next plateau of your career. Remember, that your current job is not your career, it is just your current position in your career; you decide where to go next.  Let your passions guide you. If Project Management doesn’t excite you, good; now you have other options to continue your career.

The Rat Race?

Thursday, March 25, 2010 by Mark Murphy
I have an advantage over many coworkers, both male and female.  The cube walls in my workplace reach about an inch above my shoulders.  I don't think this is unusual as they are standard corporate cubicles.  I can see over the walls of the maze, unlike the rest of the rats that are running around in the trenches.  Sometimes I can see one pop it's head up over the wall to get it's bearings, but for the most part they follow familiar paths through the maze unable to see if it is the most efficient path to their destination.

Do you ever feel like you are running blind, following familiar paths, or following the crowd when making IT decisions?  There is a whole maze of options: open source, PHP, Java, .NET, Unix, Linux, Windows, IBM, Microsoft, ...  If you are in the Cincinnati, Ohio tri-state area, and want a boost over the wall, or want to talk to someone who can see over the walls of Information Technology, give Star Base a call.

Business Analysis: Building the Bridge

Wednesday, March 3, 2010 by Aaron Whittenberger
A common reference I hear in business today is that the Business Analyst (BA) is the bridge between the business and information technology staffs within the organization.  This infers that the knowledge of getting from one to the other, or interacting with either is contained within the BA alone.  The BA should not be the bridge, but the bridge builder.  If the knowledge is contained only within the BA, if the BA should leave the organization, then the bridge is gone.  If the BA is the bridge builder, then if he/she should leave, the knowledge remains within the Organization.
 
As an IT Strategy Consultant developing IT solutions here in Cincinnati and Southwest Ohio, I go from organization to organization and see that turnover within the BA ranks inevitably causes a great learning curve; either to recover the knowledge that has just walked out the door or bringing the new BA up to speed and making them an effective contributor to the organization. 

What all these organizations lack is an Enterprise Architecture, a fundamental artifact of the Business Analysis profession.  This and other artifacts are the foundation of creating a Business Analysis Center of Excellence.  There is a maturity path that all organizations take from having a community of BAs that serve the organization with no continuity or conformity of service through a mature level in which that continuity and conformity of service is establish; into a BA Center of Excellence, where all BAs within the organization have a common standards of practice, tools and resources from which to draw knowledge.

Where is your Organization on the maturity path to a BA Center of Excellence?

Testquerade Part Two.

Monday, February 22, 2010 by Jeff Welsh

In Part one, I introduced the idea of Test Data Management or TDM.  TDM is not something unique to IT Applications in Cincinnati, Dayton or to Ohio. It’s something that will need to be addressed nationwide.  With more and more government regulations and data privacy concerns, it will be more and more important to not only manage production data, but also test data used for quality assurance as well. 

One of the aspects of good TDM is for the obfuscation (sometimes referred to as de-identification or masking) of data values from a production database in order to make the test instances “safe”.   One of the challenges is preserving data distributions and referential integrity–even across distributed database systems.  This is particularly important in the healthcare and financial industries where PHI (Personal Health Information), social security numbers or banking information could get exposed.

Another aspect is the challenge of maintaining security around the test databases themselves.   Many companies have tight security around production data, but next to none around test and developer data.   Often this data is just a copy of production data that is not masked in any way.   According to a Ponemon Institute study, data breach incidents cost U.S. companies $202 per compromised customer record in 2008, that is compared to $197 in 2007.  With the cases studied a range of 4,200 to 113,000 records that were affected. 

Do any of you reading this have a little twinge in your stomach?  Can’t anything be easy anymore?  Maybe some RX is in order.  That was EASY!!!!
 

Is IT Qualified To Satisfy The Business?

Monday, November 9, 2009 by Aaron Whittenberger

“IT executives increasingly implement marketing initiatives to improve the communications with their business customers. But these efforts often focus solely on the brand aspects of the services under the IT’s control without understanding the business’ perception of IT. To maximize the success, IT must add business satisfaction assessments to its tool kit. Understanding business satisfaction requires qualitative and quantitative data that capture customer expectations and perceptions through different types of interactions such as interviews, panels, focus groups, complaint systems, and surveys. This report provides best-practice recommendations, survey templates, and questions to guide IT executives through the deployment of a business satisfaction assessment. It applies Forrester’s deep expertise in external customer satisfaction to the interface between business customers and their internal IT suppliers.” says a new Forrester report.

I have served on countless business application development teams within several organizations in the Southwest Ohio and Cincinnati Information Technology community, one thing I can say is that most IT organizations do not gauge business satisfaction with IT business solutions.  I have served in only a couple of organizations where the business serves on the IT governance committee.  An organization does not have to be “big” to have an IT governance committee.  No matter what the size of the organization decisions are made as to priorities in IT work.  IT governance does not have to be a long drawn out process or take great time commitment from the business or IT executives, but business involvement in IT governance goes a long way in gaining business buy-in as you roll out the IT business solutions to the business.

Involvement in IT governance is just one way that many organizations in the Greater Cincinnati area can improve the IT-business relationship.  The Forrester report goes into ways to solicit and gauge business satisfaction with IT business solutions.  Doing so should affect decisions concerning not only IT business solution delivery but also IT Infrastructure and IT outsourcing initiatives.

 

FUD Factor

Tuesday, September 1, 2009 by Jeff Welsh

A couple of weeks ago, I made the trek to Columbus and attended the Ohio chapter meeting of TechServe Alliance of which STAR BASE, Inc. is a member.  In talking with other owners and corporate executives, everyone is pretty much saying the same thing: “We are seeing more sales activity, just no commitments.”   Seems like everyone involved with Ohio Information Technology firms is in the same boat.  In Cincinnati, things might not be quite as bad as Columbus because there is less state government work.

So why is there a lack of commitment?  There could be many reasons, but it all boils down to what I call the FUD Factor.   Never heard of the FUD Factor?  We would not be a real IT Consulting firm if we couldn’t use a TLA (three letter acronym) and it’s not what you’re thinking!  FUD is short for Fear, Uncertainty and Doubt. 

When the FUD factor is high, people tend not to make commitments, changes or decisions.  Doing nothing seems like the safest choice.  A high FUD factor equals RISK and as a society, we have become very risk adverse.   When the FUD factor is low, decisions are much easier to make, less risky. 

With the economy down and so much uncertainty, the FUD factor is definitely high.  So is doing nothing really a good choice?  Things tend to move in cycles or patterns, it is the way of the world... Losers become winners. Winners become losers. Day yields to night; nights divide the days; summer gives way to winter. Life goes on...always as it always was...but never the same.

Will you be ready?
 

Are IT Jobs on the Rebound?

Sunday, August 30, 2009 by Aaron Whittenberger
A Network World article reports that the U.S. gained 7,400 IT jobs in August.  Gaining back what was lost the month before and following five months of losses of IT jobs in the U.S.  Hopefully this is the first signs of the U.S. coming out of the recession that has gripped the country.

Adding to the good news for IT Services Companies in Cincinnati, across Ohio and the country; as well as application development personnel is news from the U.S. Citizenship and Immigration Services that demand for H-1B Visas are on the decline.  They expect the entire 85,000 visas to be given out this year, just not as quickly and with the same frenzy as in the past few years.  FierceCIO continues to state that ‘employers are putting a greater emphasis on hiring American workers, buying American goods and abandoning offshore outsourcing’.  Where I do not believe this to be the general direction of employers in America, some smaller employers may have taken this direction but large firms continue their offshore IT outsourcing plans.

So does all this mean that better times are in store for IT business solutions professionals in America?  I remain pessimistically optimistic.

Object-Role Modeling - Part 4 - Ring Constraints and Subtypes

Wednesday, June 17, 2009 by Mark Murphy
Ok, I have two things to talk about today, neither of which can be modeled directly in an E-R diagram or in UML.  As an application development team member, I tend to see patterns.  For example, a manager is a kind of employee that has subordinates, or vendors and customers are very similar, and have pretty much the same roles, except we buy things from vendors, and sell things to customers.  Wouldn't it be nice to say in your model that a manager is a type of employee, or that both vendors and customers are individuals in my address book.

In this example an Employee is identified by an id, and has a Name.  In addition, a Manager is a type of Employee that has a budget.  Manager is the subtype.

 
In addition to having a budget, another thing that differentiates a manager from other employees is that the manager has subordinates.  We can model that by saying that Manager supervises Employee. 

There is one last thing to do here.  We want to make sure that a Manager is not his own supervisor.  If we did not put any constraints in place, then any employee could supervise any other employee, including himself, or his supervisor.  To do this comprehensively we would want to make sure the structure did not eventually end up in a ring where A supervises B who supervises C who supervises A.  The constraints that restrict how these structures can be built are called ring constraints, and there are several types with very mathematical names.  Unfortunately each tool represents these ring constraints differently so you need to know the names.  In ORM there are six of them, and they have names that conjure up notions of higher mathematics: 
  1. Irreflexive  - means that the two roles cannot be filled by the same instance of an object.  Our Manager supervises Employee fact type is irreflexive meaning a particular manager cannot be his own supervisor. 
  2. Symmetric - means that if a relationship exists between two instances of an object, then the same relationship exists in the opposite direction.  If Ohio borders Indiana, then Indiana borders Ohio.  Our Manager supervises Employee fact type is not symmetric.
  3. Asymmetric - is mostly the opposite of symmetric.  If a relationship between two instances of an object, then the same relationship does not exist in the opposite direction.  Our Manager supervises Employee fact type is asymmetric.  Note that asymmetry implies irreflexivity.
  4. Antisymmetric - is kind of like symmetric with asymmetry in specific instances.  So in the antisymmetric relationship, if the same instance of an object is playing both roles of a fact, then it is symmetric, but if different instances of the object are playing the roles of a fact, then it is asymmetric.  Here is an example of an antisymmetric fact type: Number is greater than or equal to Number.  It is symmetric as long as the numbers are the same, otherwise it is asymmetric.
  5. Intransitive - Intransitive has to do with chaining relationships together.  If Object A relates to object B, and Object B relates to Object C, then intransitivity say that Object A may not have that same relation with Object C.  Consider parents and children.  Joe is the father of Mark who is the father of Tom, then Joe can't be the father of Tom unless there are some illegal behavior going on.  That is intransitive.  In most organizations, the Manager -> Employee relationship is intransitive.  Note Intransitivity implies Irreflexivity.
  6. Acyclic - Means that for any object, I can't follow the chain far enough to get back to the starting object.  A parent can not be it's own descendant.  This constraint is very expensive to impliment in terms of processing resources, so it is typically not specified.  Usually Acyclic relationships are specified as Asymmetric.  Note Acyclic implies Asymetric which implies Irreflexive.
If your brain now hurts as much as mine did when I was first trying to figgure out these ring constraints, you might find Verbalizing Business Rules: Part 12 by Terry Halpin useful.  Much of this post was inspired by this document.  However, be prepared to spend a lot of time in deep thought, and possibly additional research.  As I said, different tools depict ring constraints differently, so here is what the Manager supervises Employee looks like in Norma (a Visual Studio ORM plugin).


 
That Star Treck badge looking icon means Asymmetric, Intransitive.

Well, that's enough on that topic.  If you are looking for more information, here are some resources:

www.ormfoundation.org/
www.orm.net/

and a book by Terry Halpin and others:
Database Modeling with Microsoft Visio for Enterprise Architects

Golf is not a critical IT skill

Wednesday, November 26, 2008 by Aaron Whittenberger
It is a long-held, widely-accepted point of business 'wisdom' that the tees, fairways and greens of the golf course are a great place for business networking, relationship Golfersbuilding and career advancement.  Hey, I subscribe to that body of thought.  A few years back I was with a company that held an annual summer picnic and prior to the picnic was a golf outing for those that wished to participate.  The CEO, Sales Executives and almost all the management staff went every year on the golf outing.  Knowing that was the place to be, I took up the game of golf.  The following year there I was on the fairways with the best and brightest of our company.

However, according to the “CIO Magazine Golf Networking Survey” conducted earlier this year not everyone sees it that way.  Of 394 IT professional respondents, 55 percent say that golf has helped advance their career and 45 percent say that it has not.  Maybe those 45 percent are playing it wrong, don’t have a low enough score or are golfing with the wrong people?  Seriously, it could be any one or none of those reasons, but the one thing the survey does prove is that hitting the greens does not guarantee instant success.

One piece of advice that I will give is that if you do not enjoy the game, don’t frustrate yourself.  There are other ways to do business networking, everything from the traditional professional organizations to the new ways of keeping in touch.  I myself am a long time member of the Tri-State Midrange User Group (TSMUG) of the Southwest Ohio Information Technology Community and with my newly achieved CBAP® certification I am a member of The International Institute of Business Analysis (IIBA®), of which there is a Cincinnati chapter.  I have and will regularly attend meetings and events of these organizations for both the knowledge and networking value of their programs.

One method of networking that has propped up here in the past few years and is gaining wide acceptance in the business community is on-line networking via social media, such as LinkedIn, Twitter and Facebook.  New on-line business communities are popping up all the time with a new groove on things.  If this is your cup of tea, find one that suites your needs and join in.

CIO magazine also has advice for business networking.  Whichever method you choose to expand your horizons, increase your influence and boost your career one thing is clear; in these economic times it would be a mistake not to invest some time and resources into this area.  With Business IT Outsourcing and other influences that are reducing the number of Cincinnati IT jobs and IT jobs available across America, your social networking skills and efforts may mean the difference between whether you are employed or in the unemployment lines.

Death of the CIO?

Tuesday, November 4, 2008 by Aaron Whittenberger
Rob Preston, VP and Editor in Chief of Information Week, looks at the two sides of the question of the future importance of the CIO role in business.  This affects more than Cincinnati IT Jobs or the Southwest Ohio Information Technology arena, but across America and the globe.  

He sites many blogs, articles and books in his article that stand on one side of the fence or the other.  The central piece centering around Nicholas Carr who in his many articles and books promote the idea that “IT Does Not Matter” and Ian Campbell who call for the death of the CIO role in American business within five years.

“All this chatter makes for lively blogs and columns, even if most of the pundits end up pulling back from their shock statements. But there's also some truth underneath the bluster. Business technology pros, academics, consultants, analysts, and others see a confluence of events and trends that are either marginalizing CIOs or subjecting them to intense scrutiny like never before.” states Rob Preston.  He compares these statements to those who predicted the Dow Jones Industrial Average would soar over 30,000 by this time.

The article is a very interesting read and invokes intense thought on the subject.  As to whether the role of the CIO will be dead in five years, I cannot put it better than Rob; “Now, the CIO profession is anything but dead for those eager to take on the above challenges. In fact, the demands of globalization and business reinvention will elevate the sharpest CIOs to business process owners, master integrators, and ultimately trusted innovators. The CIO position has never--never--been more critical.”

Today’s fast-paced, ever changing business environment does not lend itself to the old “reductionist” IT model.  Every business organization, no matter what the size, will need a leader at the strategic level to ensure that the Information Technology Strategy supports the business strategic goals and initiatives of the organization.  Whether the title is CIO, IT Director, Chief Integration Officer, IT Manager or CEO; the role is essential to the organization.

Look Beyond the Keywords

Monday, October 6, 2008 by Jeff Welsh

It seems that we have become a keyword driven society these days.  I just got back from the annual NACCB show.  This is where IT staffing and IT consulting firms gather to talk and learn about best practices going on in the industry.  There were several Ohio IT services firms represented.  Star base, Inc was the only Cincinnati information technology company attending.

One thing that is amazing to me is the sophistication of the résumé tracking software that is available.  The IT staffing industry is becoming very automated just like other industries.  All of the software is able to parse a résumé and extract the keywords to populate a candidate profile.  This makes it very easy for the recruiters to do keyword searches.  But woe to those that don’t have the right keywords.  Seems like some are turning keywords into "buzz words" and job specifications. 

I was talking to a fellow owner, who has been in IT consulting for many years.  His firm specializes in Oracle data conversions and IT staffing.  He was telling me about a staffing requisition that required Microsoft SQL Server and Oracle database skills.  The client was going to convert from one database to the other.  This is something that they have done many times and have extensive experience.  But because the résumé they submitted did not have the same exact version number on it, the candidate was rejected.

Those of us in IT consulting know that conversion tools don’t usually change much from version to version and having experience with what the “got yas” are is critical to success.  Apparently this customer was just looking at the keywords and couldn’t see beyond them.

Emergency Preparedness

Thursday, October 2, 2008 by Jim Nicholson
                                        Emergency Preparedness


  Hurricane Ike has given many of us a dose of how vulnerable we really are.   And this is in Cincinnati Ohio!  Who would have guessed?   The reports say something like 2 million users were without power in Ohio.  There are a number of lessons to be learned from this.  If power is out on a widespread basis you need to be prepared for the following:

1.    Most gas stations can not function  without power.  Those that are open will
      run out of stock quickly.  

2.    Banks and bank machines will be of no use.

3.     Most grocery stores can not stay open without power.  There are
      some now that have generators and can stay open on a limited basis.   Don’t 
      expect to find meats and other refrigerated or frozen items.  Unless you are very
      lucky you won’t find ice either.   It would not be wise to buy meat anyway since
      it will spoil quickly without refrigeration.

4.    Batteries will be hard to find.  You might run out of gas driving around trying to
      find them.

5.    If power is out more than a few days water may become undrinkable. You would
      have to boil it first assuming you had some way to do this.  If its out more than a
      few days you may have no water at all.

6.    The Internet may or may not be up in local areas.  This won’t matter as there
     will be no power for modems, routers, etc.   If your access is via phone lines you
     might still have access if you have a generator for power and if the phone junction
    center has power.  Satellite is your best bet if you have  a way to power your
    computer.

    We use the Internet for so much now.  We use it to find what we are looking for 
    and to give us directions to get there.  We use emails and instant messengers to
    communicate. A lot of us get our news this way also.

7.    Even if you have power or your place of business has power,  you still may not
      be able to access the Internet.   Power failures elsewhere can take down the
     server you operate out of  or affect the communication lines to your provider.

8.    Phone networks may or may not be available.  This was the bright spot
     concerning Ike. Our cell phones worked flawlessly.  The cell towers are built
     very strong and apparently have backup power.  I did a little research here and
     have found that most cell towers can operate for 24 to 72 hours without power based
    on the battery reserve for a given tower.  The blackout was not total, so there
    were still towers operating with power.  I personally made quite a few calls with
    no problems & was very impressed that the service continued to work without
    delays.   But be aware, if the blackout is total in a given area you will have 1 to 3
    days of phone service.   THIS IS A CRITICAL POINT!   An operating phone will
    help you to find open gas stations and food, etc.   Once you lose that the
    only communications available will be the radio.   

    Of course none of this will matter if your cell battery runs down.   A car charger will
    be of great value.

9.  Sump pumps won’t  work.  So in addition to all the above you might end up with
      a flooded basement.

10.   If this happens in the middle of winter all of this becomes a very serious
      matter. If you have a fireplace you could get by as long as your firewood holds 
     out. Otherwise you will have to find an emergency shelter.

11.  Who knows where you will be when the emergency strikes.   The best advice
     here is to make sure you always have at least a half tank of gas in your car.   I
    am in the information technology consulting business and I could be any
    number of places during the work day.  I will be getting an emergency radio and
    keeping it in the car.  
 
12.   If you are an Employer or manager,  have you made any emergency provisions
     for your employees?  What if travel is impossible.   Do you have any     provisions
     on site?   Something to think about.


 So how can we be prepared?  There are the obvious things like having non-perishable foods and water stored away. You will need a gallon per person per day.  A battery operated radio with spare batteries on hand.   If you really want to be prepared  here are some additional items:

1.   Instant ice packs.   They are similar to light sticks.  You fold it which breaks the inner
     seal. The chemicals mix and its temperature goes to about 0 degrees for 4 hours.   
     They cost about $12 for a pack of 12.  You can use these to keep you refrigerated 
     /frozen foods cold.   You would go through them pretty quick but it could keep them
     cold for a couple of days .  

2.  Water purifying tablets. These are cheap but could be worth their weight in gold.

3.  MRE’s.   Meals ready to eat which are used by the military.  They heat
    themselves & have  a variety of food items in them. There are several sites
   on-line you can order them from.  In fact there are sites where you can order
   packages with all of the above and more.

4.  Gasoline. Buy the plastic 5 gallon containers.   Fill them and put in stabilizer that
   you can get at the auto parts store.  Otherwise gas goes bad pretty quick.   4 of
   these containers will keep you going  for a week or two, or give you the option to
   make an extended trip without  worrying if you will be able to find gas.

5.  Small inverter.   These plug into your power socket inside your car and give you 
    a conventional AC outlet to plug in low power devices.   They cost about 100
   dollars. With this you could power a  laptop. If you spend a little more you could
   have two or three low power items operating.

6. Two way radios.  If the cell towers go dead this will be the only way you can
   communicate.  There  are several choices including a CB radio (you can buy
   emergency CB radios than can be stored in  your trunk   Since 9/11 there are a 
   couple of new emergency radio bands.  You can buy an  FRS two-way radio.  They
   have an emergency channel that officials use to broadcast emergency information
   and instructions. FRS radios have 13 channels you can use to talk to others with
   FRS radios.  But they are very low power (by law)  so don’t expect to talk to
   someone more than a few blocks away.  Then there are GRMS radios which
   include the FRS channels plus a number of additional channels with considerably
   more power.   Beware of the rated distances though. Some are rated to work
   from a 30 mile distance.  But this is in IDEAL conditions with clean line of sight. 
   In the city you can expect it to cover 1 to 5 miles.  

    I did run across an interesting product called SPOT. It  is  an emergency
   communication device  that is suppose to work anywhere on earth via direct
   satellite communication.  They cost less than 100 dollars plus an annual $100
   service  fee.  Sounds great!  Trouble is you can’t send a specific message.  It will 
   do three things.  1: It can make an SOS call to summon emergency rescue personnel.
   2: It can send a need help message to friends/family on your notify list. 3: It can send
   out an I AM OK message to those on your notify list (email or phone).  It uses
   GPS and will send out your  exact location.  This is great if you are hiking or
   mountain climbing and need to be rescued.  But if there is a widespread
   emergency and you need to exchange information with friends and family it would
   not be very useful. Maybe they will add new features down the road which would allow
   you to send simple text messages. 

7.  A generator. Now we are getting into some dollars.  $600 to $1000 for a
    generator that can run medium demand items (like a refrigerator or portable
    heater),.     

8.    If you have any additional items to suggest  please post a reply.
 
So how many of these things will you acquire?   For most probably none of these.   After all this was a 1 in 100 year event.  It will never happen again…..   One can hope.   But who knows what else might occur.   We are so dependent on our technology.   We rely on the Internet and information technology more than we realize . Without it we become helpless in a hurry.  A little preparation might be the difference between life and death in an emergency.

Winning the Battle and Losing the War

Tuesday, September 16, 2008 by Jeff Welsh

My last post was Losing the Battle and Winning the war.  Today I have a similar title, but that is the end of the similarity.  I had the opportunity a few weeks ago to hear a talk from a professor at the Fisher College of Business at Ohio State.   His topic was pretty interesting.  He was talking to a group of IT staffing company owners.  Most IT staffing companies have some sort of CRM, but what he was talking about was the opposite side of this which he called SRM or Supplier Resource Management. 

I’m not going to be able to adequately summarize a two hour talk in a few paragraphs, but one of the things that I thought was interesting is how companies are trying to commoditize IT staffing.  Looking at it from a numbers only point of view, he said that some companies have been able to reduce the cost of IT staffing by as much as 70%.   They have used a variety of purchasing techniques to accomplish this such as reducing suppliers, buying “in bulk”, instituting a VMS (vendor management system).  Being an IT consulting firm that also does IT staffing, I was not feeling too good about some of the trends discussed.  That was until he started talking about the real cost of savings.  

These same companies that have saved so much money, have also reduced their talent level to the point of not being able to accomplish anything.  The reduction in price has come at a cost of reduction in talent.   In some cases, companies were actually spending more than before.   This is because instead of one IT consultant, they may bring in two or more consultants.  There measurement was cost per hour by job title.   Cost per hour was indeed way down, but IT spend was up.

Another problem with the reduction in talent levels is that progress was not accomplished and that resulting in bringing in a high paid expert(s) toward the end of the project to try and salvage it.  The end result was little to no savings and huge opportunity costs to the business.   I guess the moral of the story is like the old saying “you get what you pay for.”

Resume Surgery

Monday, August 18, 2008 by Jeff Welsh

The economy seems to be a popular topic these days.  Last week Michael was talking about the Short Term Impact on Cincinnati and Dayton IT Jobs.   Ohio IT services are not immune from what is happening in the rest of the country.   A well written resume can mean the difference between getting that great IT job or not.

We have seen resumes from one extreme to another.  One individual tried to keep a 20 year career to a one page resume that was so diluted that it didn’t look like he had much experience at all.   Another individual with just a couple of years experience wrote enough to fill in ten pages.   In both cases, resume surgery was needed; one needed a little augmentation, the other some nip and tuck.

Performing a little plastic surgery on your resume means making yourself the most attractive candidate you can be. Here’s what to do:

• Highlight a handful of top "core" competencies. A long laundry list of skills gives the impression that you're the master of none.
• Use bullets to emphasize key accomplishments.
• Describe major projects, duties and tasks. It may be best to leave out minor items. List too many and you appear unclear in your career goals.

Think about removing lines in your resume that may no longer be relevant. Sure you still know DOS commands and trained thousands on their use, but here’s the question: Is that relevant to your career and to technology today?  Try and keep your reader in mind and present yourself in a way that is relevant.  Want some feedback on your resume?  Send it here.  If you want more tips, check this out.  Your next IT Job might come down to how well you present yourself, not your IT job knowledge.

Everybody’s Doing IT.

Tuesday, July 8, 2008 by Jeff Welsh


I’ve seen a political ad running on TV a few times, and it really tickles me on the logic that they are using.   The spot is advertising to pass casino gambling in the State of Ohio.  In the ad they talk about how 37 other states are doing it, so how can they be wrong. Everybody’s doing it.

Over the holiday weekend I was doing some channel surfing and came across an old western.  There came a point in the story where a man, apparently an outsider, was walking down Main Street, when he was spotted by a local, who shouted at him "Hey, your kind is not wanted in this town."  Then he turned to other town folk and yelled, "We don't want him, do we?  Let's show him what we do to outsiders."

At that moment, the townspeople who, up until then, had been going calmly about their business angrily erupted into a loud mob.  They grabbed rocks, picked up clubs, drew guns, and charged toward the unwanted man.  Suddenly amidst the impromptu lynching, the sheriff appeared and saved the day by calling off the crowd, then locking the man up for his own safety.  It all happened in a matter of seconds.  How?  Crowd mentality.

But hey, crowd mentality is not always in the movies.  It happens in everyday real life, too.

A few months ago, right after New York Governor Eliot Spitzer had resigned in disgrace, his scandal was the topic of the day on the Dr. Phil show.  Shortly before, Spitzer had resigned his governorship in a news conference while his dejected-looking wife stood beside him.  The question being discussed was:  Given the gravity of the situation and how he disgraced his wife, should she have accompanied him to the podium?

Robin McGraw, Phil's wife, said she would never accompany Phil under similar circumstances.  To her, the dishonor and disrespect of his actions would cause her to let him take the heat alone.  The audience erupted in thunderous applause.  As a viewer, it sounded like the full audience, or close to it, was agreeing with her. 

This is a tempered, non-violent example of crowd mentality.  An articulate person states a clear, sound position that makes sense, and listeners are persuaded to stand in support.  Regardless of what they may have thought beforehand.

Then there was another viewpoint by Bishop T.D. Jakes, spiritual leader and author, who was a guest on the show. He said this, and I'm paraphrasing:  We're only seeing a small portion of their marriage on camera.  We don't know what their marriage is like without cameras.  She accompanied him for her reasons and we can't pretend to know what those reasons are.  We just have to respect them.  Then there was more thunderous applause from the audience.  This, too, sounded like the full audience applauding.  So how can two opposing viewpoints be supported by the very same people?   The Answer:  that's how crowd mentality works.

It plays on the fact that the large majority of people are followers, waiting for a leader to establish a direction, announce a cause, or express an opinion they can agree with so they can jump on the bandwagon and follow it.  And they'll sway in the breeze, leaping from one viewpoint to the next, if each sounds good enough. 

Sometimes it seems like that’s how IT decisions get made too.   If everybody else is doing information technology outsourcing, then we should too.   There was a saying in information technology years ago that “No one ever got fired for buying IBM”.   Today some could say maybe Microsoft is in that role.  

So is the crowd shaping your IT Strategy or are you?  Sometimes there is safety in numbers and other times there is not.   A good IT strategy consultant can help you decide.   Just because Everybody’s Doing IT is not a good reason.  Could your IT give you a competitive advantage?

Cincinnati, OH IT Community

Sunday, June 29, 2008 by Michael Kiffmeyer

Cincinnati, OH IT Community

I have been involved in the Cincinnati, Ohio Information Technology Community for twenty years and during that time I have witnessed a great many changes.  Perhaps the biggest change that I have personally witnessed is the trend of companies to leave the city of Cincinnati and the State of Ohio in pursuit of a better tax base or more favorable land deals.

In a recent Wall Street Journal article entitled “The Self-Inflicted Economic Death of Ohio” Chester E. Finn Jr. states that Ohio has the fifth-heaviest state and local tax burden in the country (up from 30th in 1990) and finds itself stagnating.  The unemployment rate, 6.3%, is above the national rate of 5.5%, even as the state's work force shrinks as people leave.

The company I work for STAR BASE, Inc. a company that was founded to serve the IT needs of organizations in and around the Greater Cincinnati area.  We have built subject matter expertise in the areas of information technology, application development, system integration and custom applications.  Clients in the area have also have asked us to provide them with candidates as well for their own internal information technology projects.

However the overwhelming question remains, if companies are moving out of the areas as the above article indicates, what value is there in claiming we are a local owned IT consulting firm?  Being an active member of the technological community I attend meetings at The Cincinnati Circuit  which is the Information Technology Association of the Cincinnati region. The organization is very good and all of its members are sincere in the goal to support the growth of Cincinnati technology.

However, I would suggest there is a real disconnect in the pursuit of this goal.  Not only are companies leaving but a recent article in the Cincinnati Enquirer suggests that bright students are choosing to go out of state to study.  The article states that almost half of the top high school seniors are planning to pursue their education at out of state campuses.  National statistics have shown that once these individuals graduate they go where the opportunity and money is and right now that does not appear to be in the State of Ohio.

Everyone that is a part of the Cincinnati, OH information technology community needs to make locally own businesses aware that we have outstanding technological talent in the area despite what the above statistics show.  Business and the community must work harder in making their political representative aware that we need to do every thing we can to protect our investment of good technological talent.  IT Outsourcing does not mean providing talent for another state or community.  We need to encourage young people that are attracted to technology that we have some of the best talent in the nation right here in Cincinnati.

Universities need to make sure they continue to offer courses in application development, IT strategy, infrastructure management, IT process automation and much, much more.  It will take the entire community to make a difference but it starts with the recognition that we have good local talent here and we need the assistance of the politicians and the government to make a real change not simply talk about it.  The technology community along with the business community needs a real “call-to-action” for any measurable changes to occur.  The politicians need to listen for a change!

You haven’t seen anything yet.

Monday, June 23, 2008 by Jeff Welsh

Organizations are bombarded by change, and many are struggling to keep up.  Eight out of ten CEOs see significant change ahead. The gap between expected change and the ability to manage it has almost tripled since 2006.  Back in 2006 I gave a speech about change and the rate of change and how that was going to affect business application development.   What follows are excerpts from that speech that talks about change.

I would like to wish a very happy birthday to Lucy Johnson.  Lucy was born in, 1901.  She is celebrating her 105th birthday today.  How many of you know Lucy?  Quite frankly, I don’t either, but I do want to talk about some of the things that Lucy has seen during her life time.   In 1903, if she were in Kitty hawk, NC she would have seen Orville and Wilber Wright make the first powered flight.  If someone would have said to her, I need to get to the airport to catch an 11 o’clock flight to Chicago she would have thought you to be crazy.

If she were in Dearborn, MI in 1903, she would have witnessed the first Model T’s coming out of Henry Ford’s new factory with this thing called an assembly line. It would have been quite a feat to hop in “the machine” and drive from Cincinnati to Dayton, Ohio.

In 1913 the current Federal Reserve System was established and in the same year the current income tax system was established.  (Personally I don’t think 1913 was a very good year).   In the 1920’s, Air Conditioning and refrigerators became popular.  In the 1930’s, talking movies became widespread.  In the 1940’s, we entered the atomic age and the first electronic computers came about.  There is more computing power in a talking greeting card today, than existed in the world in 1945.  In the 1950’s, we entered the space age. In the 1960’s, we landed men on the moon and returned them safely to earth.

The list could go on and on.  Some experts claim that Lucy has seen more change in her 105 year life span, than was seen in all of human history up to that point.  Think about that for a minute.  There has been more change in the last 100 years than there has been for the thousands of years before that.  

In the 15th century, for example, it is said that the faculty at Merton College, Oxford, were cautious about stocking their library with books because they were not convinced printing was here to stay. They were wrong. 

In the 18th century, economists hailed the Machine Age as the ultimate in technology. They were wrong.

In 1950, Tom Watson, Sr. of IBM predicted that seven computers would serve all the nation's computing needs. He was wrong.

If we look back at the years that STAR BASE Inc. has been in existence, it seems like some things have changed a great deal and others really have not changed much.  In 1991 most companies were running DOS on their PCs, which were 66mhz 486 PCs.  Most companies did not have internet access, let alone Google.  Most companies did not have any email.  We have seen the rise and fall of OS/2 and JAVA was something you drank.

Some things have not changed.  In 1991, George Bush was in the white house and we were fighting a war in Iraq.  On September 17th, 1991, Linus Torvalds, released Linux to several Usenet newsgroups.  Pretty Good Privacy is introduced.  Pretty Good Privacy, or PGP, is an e-mail encryption program.

What is really exciting it to look ahead at the next 15 years.   Moore’s Law says that computing power will double every two years.   In 2006, IBM researchers announced that they had developed a technique to print circuitry only 29.9 nm wide using deep-ultraviolet (DUV, 193-nanometer) optical lithography. IBM claims that this technique may allow chipmakers to use current methods for several years while continuing to achieve results predicted by Moore's Law.

So what? You may ask.  This allows for smaller faster devices to do things that we haven’t even thought of yet.  Some experts have predicted that we will see more change in the next 15 years than Lucy Johnson has seen in her life time.  Remember, some believe Lucy saw more change in her life time than what had happened in all of human history up to her birth.

Most of us in IT business solutions are going to be around for another 15 years, so we are going to see a tremendous amount of change.

As you can see things are always changing and they are going to continue to change at an exponential rate.  Technology is going to continue to evolve.   Some say the Cincinnati and Dayton areas will end up as one large metropolis.

There is one thing that constant among all the change and that’s people.   We all have to learn and adapt to our environments.  At STAR BASE, I think we have a very good process for hiring people.  It’s not an easy process to go through.  Not only do we objectively test for skills, we also ask questions that reveal something about the individual.   One of the questions we ask as part of the interview process is:  What’s the best piece of advice you were ever given?  (Think About that).   There is more to hiring for IT Jobs than make sure the person has the right acronyms on the list.   The more things change the more the stay the same. 

Has Application Development in America gone to the Web?

Tuesday, June 17, 2008 by Aaron Whittenberger
It is easy to answer “yes” to that question.  Just go out to Monster.com or Dice.com and search on the old legacy (did I use that word?) platforms like mainframe (IBM 390), midrange (AS/400, iSeries) and their programming languages (COBOL, PL/1, RPG) for your area.  Unless you live in mainframe/midrange heaven, you will see how few and far in between the jobs for those technologies are.  I primarily service the Southwest Ohio Information Technology and Cincinnati Information Technology communities, for Cincinnati IT jobs those jobs are becoming more and more rare.

Now search on web application development technologies (.NET, ASP, PHP) and you will see how much more plentiful jobs are in these technologies.

So where have all the non-web application development services jobs gone?  That answer is easy; India, China and the like.  Through IT Application Development Outsourcing a great deal of the older business application development technologies has been sent over seas. 

There are IT Outsourcing Services companies in Asia that offer web application development services as well as the non-web application development services.  We may very well see the web application development jobs head over seas as well in the foreseeable future.

As I said a couple of days ago, become a generalist.  However, picking up one of these web application development languages may not prove to be enough.  Look into the analytical part of the job. See what opportunities project management, business analysis or training may hold for you.

Know who you’re doing business with.

Thursday, June 5, 2008 by Jeff Welsh

The IT staffing business can be crazy sometimes.  Customers are looking for ways of lowering their costs and my expenses keep going up.  During these uncertain economic times, it seems that companies will do almost anything to get business, even cut corners.

Last year at one of the Ohio chapter meetings of the NACCB  (www.NACCB.org)  we had a speaker share with us about background checks.   Most background check companies are now pulling credit history to verify where the person has lived.  While you and I don't get access to the credit scores, the credit headers are still pulled, and that means (that least according to our speaker) that we fall under the Fair Credit Reporting Act.   The way it was explained to us, is the Fair Credit Reporting Act does not allow information to be shared with third parties.  This is very similar to the HIPAA law that doesn't allow personal health information to be shared with third parties.

Previously most IT staffing companies would share the background check of the IT consultants’ with the customer, if it was requested.  Now we can’t do this and the question being raised is the background check and drug test actually being done?

At $75 a pop,  I’m sure some IT staffing firms would like to eliminate that cost, but I view it as very inexpensive insurance.   We certainly don’t want to be the IT staffing firm that sends a sex offender into an organization.

So what’s the correct way to handle the situation?  First would be for the client to share, what would disqualify the person from coming into their organization.  For example, the criteria may be no felony or sex offender convictions.  Then we can disclose if there are or are not any items that might disqualify the person.  In my example above, the person can not have any felony convictions or any sex offender convictions of any kind.

The criteria should be as specific as possible.  I have seen criteria simply stated as a clean background check.   Does that mean a speeding ticket might disqualify an individual?   In some cases, it certainly could, but others may view that as no problem. 

In the end, I think it comes down to do you trust the people you do business with.